Managed Payroll · 25 employees

Twenty-five employees is where payroll quietly becomes somebody real job.

At 25 people, payroll is no longer a task somebody squeezes in. It is several hours every cycle spent on timecard exceptions, new hires, benefit deductions, and the questions that follow every pay date. BEG manages the entire function for $625 to $1,125 per month at this headcount, all-inclusive. The comparison that matters is not our rate against a software subscription. It is our rate against the software plus the hours it still consumes.

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Managed payroll for a company with 25 employees

$625 to $1,125All-inclusive, at 25 employees

All 50States registered and filed

3-5 DaysTo live managed payroll

TL;DR

At 25 employees BEG runs $625 to $1,125 a month, all-inclusive. Payroll software costs less on the invoice, roughly $165 to $450, and still leaves the work with you. This is the headcount where the internal hours become measurable enough to price honestly, which is the only comparison worth running.

What Changes At This Size

What payroll looks like at 25 employees

This is the size where companies typically stop treating payroll as an afterthought and start either hiring for it, outsourcing it, or quietly letting it consume a manager who was hired to do something else.

Hidden hours

The payroll cost you can see is smaller than the one you cannot

A $300 software subscription is visible on a card statement every month. The 8 to 15 hours somebody spends chasing timecards, resolving exceptions, onboarding new hires into the system, and answering paycheck questions never appears on any invoice. At a loaded rate of $35 to $50 an hour, that is $280 to $750 a month of payroll labor nobody is tracking.

First complexity

Twenty-five people is usually where the first real complication shows up

The first out-of-state hire, the first garnishment order, the first commission plan, the first benefit deduction that has to be handled pre-tax correctly. Each of these is manageable in isolation and each one adds permanent recurring work. They tend to arrive within the same twelve months.

The hire question

The alternative on the table is usually a part-time person, not more software

Companies at this size rarely solve payroll by buying a better tool. They solve it by giving it to somebody: a part-time bookkeeper, an office manager, or an outside accountant billing hourly. That is the real comparison, and at $625 to $1,125 all-inclusive, managed payroll competes on it directly.

The Numbers

What each option actually costs at 25 employees

Published figures where they exist, and our own rate stated plainly. Payroll software is genuinely cheaper on the invoice. The comparison only becomes useful once the work it leaves behind is priced too.

Option	BEG managed payroll	The alternative
Monthly cost	$625-$1,125 all-in	$165-$450 software, plus your hours
Internal hours per month	Zero	8-15 hours typical
True monthly cost	$625-$1,125	$445-$1,200 once labor is counted
Who owns compliance risk	BEG	You
Multi-state filing	Included	Usually an add-on
Dedicated specialist	Yes	No

BEG at 25 employees: $625 to $1,125 per month, $25 to $45 PEPM, the published band. Payroll software at this size runs roughly $165 to $450 per month. The internal alternative is a part-time bookkeeper or an office manager spending 8 to 15 hours a month on payroll, at $6,000 to $14,000 a year in loaded labor, before any error costs.

What Is Included

Everything in the rate, with no per-filing add-ons

Payroll processing on your schedule
Federal, state, and local tax filing
Multi-state registration and filing
Direct deposit and pay stub delivery
New hire reporting
Garnishment processing

Benefit and voluntary deduction handling
PTO accrual tracking
W-2 and 1099 preparation and filing
Year-end close
Tax notices answered by BEG
A named specialist who knows your account

$25 per employee per month inside your existing platform, or $45 on BEG isolved. A $500 monthly minimum applies.

How It Works

Three steps to fully managed payroll

Scope review

Fifteen minutes on your headcount, states, pay types, benefit deductions, and current platform. You get a firm number and a straight answer on whether this is a fit at 25 employees.

Setup and parallel run

We configure inside your existing platform or on isolved, load employee records and YTD balances, confirm state registrations, and run one cycle in parallel so nothing lands wrong on the first live run.

Live in 3 to 5 business days

From signing to live managed payroll. After that, nobody at your company runs payroll. You approve, we do the rest, and your specialist handles the questions that used to land on a manager.

Get The Number For Your Headcount

This page uses 25 employees as the example. Your actual rate depends on states, pay types, and platform. A fifteen minute scope review gets you a firm number, and if managed payroll is the wrong call at your size we will say so rather than quote you anyway.

FAQ

Common questions at 25 employees

How much does payroll cost for 25 employees?

With BEG, $625 to $1,125 per month at the $25 to $45 PEPM band, all-inclusive. Payroll software for 25 employees typically runs $165 to $450 a month based on published buyer guides, plus the internal hours to operate it.

Is managed payroll cheaper than hiring a part-time bookkeeper?

Usually yes at this headcount. A part-time bookkeeper handling payroll for 25 employees commonly costs $6,000 to $14,000 a year in loaded labor and covers payroll only while they are present. Managed payroll at $625 to $1,125 a month is comparable in cost and does not take vacation.

Do we still need payroll software if we use BEG?

You need a platform, and you likely already have one. BEG manages payroll inside your existing system at $25 PEPM, or on BEG isolved at $45 PEPM. There is no scenario where you pay for our service and separately shop for software.

How long does it take to switch at 25 employees?

Live payroll typically runs 3 to 5 business days from signing. At this headcount the setup is straightforward: employee records, YTD balances, tax setup, and state registrations, with one parallel cycle before go-live.

See full managed payroll pricing, or all managed payroll services.

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