Managed Payroll · 25 employees
At 25 people, payroll is no longer a task somebody squeezes in. It is several hours every cycle spent on timecard exceptions, new hires, benefit deductions, and the questions that follow every pay date. BEG manages the entire function for $1,125 per month at this headcount, all-inclusive. The comparison that matters is not our rate against a software subscription. It is our rate against the software plus the hours it still consumes.
Payroll at 25 Employees: the Under-25 FTE Health Care Credit, Up to 50% of Premiums Paid
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TL;DR
At 25 employees BEG runs $1,125 a month, all-inclusive. Payroll software costs less on the invoice, roughly $165 to $450, and still leaves the work with you. This is the headcount where the internal hours become measurable enough to price honestly, which is the only comparison worth running.
What Changes At This Size
This is the size where companies typically stop treating payroll as an afterthought and start either hiring for it, outsourcing it, or quietly letting it consume a manager who was hired to do something else.
The Numbers
Published figures where they exist, and our own rate stated plainly. Payroll software is genuinely cheaper on the invoice. The comparison only becomes useful once the work it leaves behind is priced too.
| Option | BEG managed payroll | The alternative |
|---|---|---|
| Monthly cost | $1,125 all-in | $165-$450 software, plus your hours |
| Internal hours per month | Zero | 8-15 hours typical |
| True monthly cost | $1,125 | $445-$1,200 once labor is counted |
| Who owns compliance risk | BEG | You |
| Multi-state filing | Included | Usually an add-on |
| Dedicated specialist | Yes | No |
BEG at 25 employees: $1,125 per month, $45 PEPM, the same rate at every size. Payroll software at this size runs roughly $165 to $450 per month. The internal alternative is a part-time bookkeeper or an office manager spending 8 to 15 hours a month on payroll, at $6,000 to $14,000 a year in loaded labor, before any error costs.
What Is Included
$45 per employee per month, all-inclusive, inside the payroll software you already use. No monthly minimum, no setup fee.
How It Works
Get The Number For Your Headcount
This page uses 25 employees as the example. Your actual rate depends on states, pay types, and platform. A fifteen minute scope review gets you a firm number, and if managed payroll is the wrong call at your size we will say so rather than quote you anyway.
FAQ
With BEG, $1,125 per month at the $45 PEPM rate, all-inclusive. Payroll software for 25 employees typically runs $165 to $450 a month based on published buyer guides, plus the internal hours to operate it.
Usually yes at this headcount. A part-time bookkeeper handling payroll for 25 employees commonly costs $6,000 to $14,000 a year in loaded labor and covers payroll only while they are present. Managed payroll at $1,125 a month is comparable in cost and does not take vacation.
You need a platform, and you likely already have one. BEG manages payroll inside your existing system at $45 PEPM, or on BEG's isolved HCM at the same rate. There is no scenario where you pay for our service and separately shop for software.
Live payroll typically runs 3 to 5 business days from signing. At this headcount the setup is straightforward: employee records, YTD balances, tax setup, and state registrations, with one parallel cycle before go-live.
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