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Fitness Studios & Gyms: Managed Payroll for Mid-Size Businesses (25-100 Employees) (2026)
Managed payroll for a mid-size fitness business, 50 to 100 employees, is where FMLA and the ACA employer mandate have attached and the question becomes whether to hire the payroll clerk BLS prices at $58,260 or pay $3,375 a month at 75 employees. BEG: $45 per employee per month inside the payroll software you already use, live in 3 to 5 days.
What attached at 50 for a fitness business
FMLA covers a fitness business with 50 or more employees in 20 or more workweeks, with job-protected unpaid leave and benefits continued, so leave balances, intermittent hours and benefit deductions during leave all live in payroll. The ACA applicable large employer test counts full-time equivalents from payroll hours, and once it applies the 1094-C and 1095-C filings are built from the same data every year. For fitness businesses with part-time personal trainers the FTE count is the number to watch, not the headcount.
Hire or outsource at 75 employees
BLS OEWS May 2025 puts the national median for payroll and timekeeping clerks at $58,260, roughly $75,738 loaded, for one person who also has to know trainer 1099 vs W-2 classification, commission-based training pay and class-based instructor pay and who is a single point of failure on every pay date. Managed payroll at 75 employees is $3,375 a month, $40,500 a year, with the ACA and FMLA mechanics inside the price. The next federal lines, WARN notice and the EEO-1 report, wait at 100.
To rely on the section 7(i) commission exemption, the employer must keep accurate records of hours worked each workday and workweek and of earnings, and must select a representative period of at least one month and not more than one year to test the commission share. Without hours and earnings records the employer cannot substantiate the exemption.
The rules behind this page, with sources
General information, not legal advice. Every rule below was read on the agency page linked next to it.
- To rely on the section 7(i) commission exemption, the employer must keep accurate records of hours worked each workday and workweek and of earnings, and must select a representative period of at least one month and not more than one year to test the commission share. Without hours and earnings records the employer cannot substantiate the exemption. [DOL Fact Sheet #20]
Read the full guide to managed payroll by company size, and the rest of the fitness business payroll library.
Managed Payroll, Handled.
BEG manages payroll at $45 per employee per month, all-inclusive. Get an instant cost comparison for your business.
Frequently Asked Questions
What does managed payroll cost a fitness business with 75 employees?
$3,375 a month at $45 per employee, all-inclusive, including the 1094-C and 1095-C build.
Is a mid-size fitness business an applicable large employer?
If it averaged 50 or more full-time employees plus full-time equivalents in the prior year, yes, and the count comes from payroll hours.
What does the in-house alternative cost at this size?
$58,260 a year at the BLS OEWS May 2025 national median for a payroll and timekeeping clerk, before benefits, employer taxes and software.
What does managed payroll cost for a fitness business?
$45 per employee per month, all-inclusive, inside the payroll software you already use, with no monthly minimum. Trainer 1099 vs W-2 classification, commission-based training pay and class-based instructor pay are configured at setup, not billed as add-ons.
Related Resources
Anthony leads payroll solutions at Business Executive Group, a national managed payroll firm serving businesses across industries including Fitness Studios & Gyms. BEG manages payroll at $45 PEPM, all-inclusive, with deep expertise in compliance, multi-state filing, and industry-specific payroll requirements. Get instant pricing at beghr.com.
Authoritative source: U.S. Department of Labor: Wage and Hour Division
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