Job Placement · Real Estate · Leasing / Admin Assistant
A leasing and admin assistant runs the front desk of a property or brokerage office: tours scheduled, applications filed, work orders logged, rent receipts posted. In Texas the seat cannot show or lease without a sponsoring broker, so postings that blend admin and licensed duties stall. BEG places this Tier I seat on milestone billing from $4,680, typically in 23 to 35 days.
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TL;DR
This seat administers the property; it does not lease it unless Texas has the hire on file as sponsored by a broker. Split the two jobs in the requisition and the search moves. Leave them combined and it will not.
The Licence Line
Most postings ask one hire to run the desk and show units. Texas will not let an unsponsored assistant do the second half, so the licensed and unlicensed candidate pools never actually overlap on one requisition.
The Search, Step by Step
Four steps carry this search, and most employers only discover the licence problem at step two, after they have already screened a shortlist on admin experience alone.
| Step | What it requires | Where it stalls |
|---|---|---|
| Scope the desk | List the admin duties separately from any touring or leasing duties | Most job ads still combine both, so the requisition as written cannot legally be filled by one unsponsored hire |
| Check licence status | Confirm whether the finalist is TREC sponsored or willing to become sponsored | Sponsored agents will not take admin pay near the $47,540 median, and unsponsored candidates cannot legally lease |
| Source the two pools separately | Recruit administrative and office support candidates for the desk, and licensed or licence track agents for tours | Generalist job boards return admin resumes almost exclusively, missing the licensed half entirely |
| Put the split in writing | State the no lease, no rent setting boundary in the offer letter | Without it, the hire drifts back into unlicensed leasing acts within the first few months on the job |
BEG confirms TREC sponsorship status before a candidate reaches your slate, so you are not the one finding out at the offer stage that a finalist cannot legally show a unit.
Milestone Billing Against Contingency
BEG’s Tier I fee for this seat runs $4,680 to $5,616, billed across the search rather than as one check due on a start date. A contingency recruiter pricing the same seat at 20 to 25 percent of first year wage bills against whichever line the finalist lands on, admin or licensed, and the two lines are 6,860 dollars apart.
What the Fee Looks Like Against Contingency
Run the math at the $47,540 administrative assistant median and 20 percent contingency comes to $9,508; BEG’s Tier I range is 49 to 59 percent of that figure. At the $45,670 office support median it is 51 to 61 percent, and at the $52,830 sales agent median, the closest paid line for the licensed half of this seat, it is 44 to 53 percent. Across every benchmark wage this seat touches, BEG runs roughly half of a 20 percent contingency fee.
Three Ways to Fill This Seat
A contingency recruiter and BEG both place a permanent, direct hire employee on your payroll. A staffing agency places a temp who stays on the agency’s payroll, useful for a leasing season crunch but not a fix for the licence split underneath this seat.
| Model | Who employs | How you pay | Right when |
|---|---|---|---|
| BEG milestone placement | You, direct and permanent | Tier I fee, $4,680 to $5,616, billed across the search | The desk and licensed duties are split in the requisition and you want both filled correctly the first time |
| Contingency recruiter | You, direct and permanent | 20 to 25 percent of first year wage, due if someone starts | You would rather risk a larger bill than run the TREC sponsorship screen yourself |
| Temp or staffing agency | The agency, you pay a bill rate | Hourly markup over the temp’s pay, ongoing | You need front desk coverage through a leasing season or a leave, not a permanent hire |
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FAQ
Only if TREC has them on file as sponsored by a licensed broker. Without that sponsorship, showing a unit or discussing lease terms is a licensed act the assistant cannot legally perform, which is why BEG confirms licence status before a name reaches your slate.
The front desk: prospect calls and scheduled tours, applications and resident files, work order intake, rent and fee receipts posted, and vendor invoices routed. It does not own approving a lease, setting a rent, or the licence the lease itself requires.
Most postings ask one person to administer the office and lease units. Texas licensing law will not let an unsponsored hire do the second half, so the ad is really two jobs and only one pool of candidates ever applies to it.
The closest published wage line, secretaries and administrative assistants except legal, medical and executive, carries a $47,540 national median across 1,706,790 workers. Office and administrative support workers, all other, sits close behind at $45,670. Neither figure carries a licence premium, because the admin half of this seat does not require one.
Yes. At every benchmark wage for this seat, from $45,670 to $52,830, BEG’s Tier I range of $4,680 to $5,616 runs roughly half of what a 20 percent contingency fee would bill.
A staffing agency can cover the front desk through a leasing season or a staff leave, but the worker stays on the agency’s payroll and the licence question does not go away. If the seat is permanent, a temp does not solve the split BEG is hired to fix.
Not for the admin scope. The licence only applies to leasing acts: touring, explaining lease terms, taking an application on a specific unit. BEG places unlicensed candidates for the admin scope and licensed or licence track candidates when the role genuinely requires touring.
Most Tier I searches for this seat land in the 23 to 35 day range BEG runs across active searches. The searches that run long are almost always the ones still trying to hire one person for both the desk and the licensed acts.
BOMI’s Property Administrator Certificate, three courses and an exam, is a reasonable entry credential for the admin half of this seat and does not require broker sponsorship the way a leasing act does.
Yes. BLS lists real estate sales agent and customer service representative among the seats that feed property management experience, so an admin assistant who later completes the 180 hour course load and finds a sponsoring broker can move into the licensed side of the business.
This seat is the entry point into property administrator work and, further out, property manager work. Start from the real estate hub to compare every seat in this vertical.
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