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Run the Payroll Fee Auditor →Blog · Payroll Management · Veterinary
Veterinary Practices: Setting Up Direct Deposit (2026)
Direct deposit for a veterinary practice is set up once per employee with a bank authorization, prenoted, then paid through ACH on the pay schedule the state allows, with production-based DVM comp and vet tech certification pay tiers settling on the same file. BEG: $45 per employee per month inside the payroll software you already use, live in 3 to 5 days.
Setup for veterinary practices
Each employee signs a direct deposit authorization with routing and account numbers, the account is prenoted with a zero-dollar test before the first live deposit, and split deposits are recorded per employee. Federal law does not let an employer make direct deposit mandatory to a bank of the employer's choosing, and most states require a paper or pay card alternative for employees who do not opt in.
To be an exempt learned professional, an employee must be paid on a salary or fee basis at not less than the standard salary level and have a primary duty of work requiring advanced knowledge in a field of science or learning, which the fact sheet lists as including medicine and the biological sciences. Job titles do not determine exemption status.
Timing and the veterinary practice pay cycle
The ACH file goes two banking days before payday for the funds to land on the date, which means hours for DVMs and veterinary technicians close earlier than the payday itself, and production-based DVM comp for the period is settled on that file or on a documented later settlement date. Off-cycle runs, final checks and corrections use same-day ACH where the bank supports it.
The rules behind this page, with sources
General information, not legal advice. Every rule below was read on the agency page linked next to it.
- To be an exempt learned professional, an employee must be paid on a salary or fee basis at not less than the standard salary level and have a primary duty of work requiring advanced knowledge in a field of science or learning, which the fact sheet lists as including medicine and the biological sciences. Job titles do not determine exemption status. [DOL Fact Sheet #17D]
Read the full guide to how to set up direct deposit, and the rest of the veterinary practice payroll library.
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Frequently Asked Questions
Can a veterinary practice require direct deposit?
Federal Regulation E bars an employer from requiring deposit to a particular bank; the employee chooses the account. Many states add that a no-fee alternative must be offered, so a written opt-in with an alternative is the safe policy.
When does the veterinary practice pay file have to be released?
Two banking days before payday for standard ACH. Same-day ACH is available for off-cycle runs and corrections at a higher per-item cost. To be an exempt learned professional, an employee must be paid on a salary or fee basis at not less than the standard salary level and have a primary duty of work requiring advanced knowledge in a field of science or learning, which the fact sheet lists as including medicine and the biological sciences.
What does managed payroll cost for a veterinary practice?
$45 per employee per month, all-inclusive, inside the payroll software you already use, with no monthly minimum. Production-based DVM comp, vet tech certification pay tiers and multi-location group payroll are configured at setup, not billed as add-ons.
Related Resources
Anthony leads payroll solutions at Business Executive Group, a national managed payroll firm serving businesses across industries including Veterinary Practices. BEG manages payroll at $45 PEPM, all-inclusive, with deep expertise in compliance, multi-state filing, and industry-specific payroll requirements. Get instant pricing at beghr.com.
Authoritative source: IRS: Understanding Employment Taxes
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