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Payroll Outsourcing in Florida: What to Know
Payroll outsourcing in Florida means a provider running payroll under Florida rules: no state income tax withholding, new hires reported within 20 days, and a discharged employee's final pay no specific final-pay statute. Pay all wages by the next regular payday. BEG manages it for $45 per employee per month inside the payroll software you already use, all-inclusive, live in 3 to 5 business days.
What a Florida payroll actually has to get right
General information for 2026, not legal advice. Deadlines and rates change; confirm with the Florida agency before acting.
| State income tax on wages | None |
|---|---|
| Pay-frequency law | No general state frequency law |
| New hire reporting deadline | 20 days (federal default) |
| Final paycheck, discharge | No specific final-pay statute. Pay all wages by the next regular payday. |
| Final paycheck, resignation | No specific final-pay statute. Pay all wages by the next regular payday. |
| Accrued PTO at separation | No state law forces a payout. Accrued PTO must be paid out only if your written policy or agreement provides for it, so your policy language controls. |
| 2026 minimum wage | $14.00. Rising to $15.00 on September 30, 2026 under the constitutional amendment schedule [DOL state minimum wage table] |
| Overtime rule | Federal FLSA rules (weekly over 40) |
| Paid sick and family leave | No state paid sick or family leave mandate |
| Continuation coverage under 20 employees | Florida Health Insurance Coverage Continuation Act (mini-COBRA), up to 18 months. small employers with fewer than 20 employees (2 to 19), not subject to federal COBRA [Fla. Stat. section 627.6692 (Florida Health Insurance Coverage Continuation Act)] |
Registrations and filings a provider handles in Florida
Florida has no tax on wages, which removes one registration and one deposit schedule from the setup list. It does not remove the state from payroll: Florida unemployment insurance still needs its own employer account and quarterly wage reports, and new hires still go to the Florida directory within 20 days (federal default). Employers moving in from a withholding state most often trip on the assumption that no income tax means no state filings at all.
Where Florida diverges from the federal baseline
Pay frequency: no general state frequency law. The run calendar is set to that rule at implementation so a schedule change never becomes a wage claim.
Overtime follows federal FLSA rules (weekly over 40), so the federal regular-rate rules govern: bonuses, shift differentials and commissions all fold into the rate before the premium is applied.
On discharge in Florida the final check is due no specific final-pay statute. Pay all wages by the next regular payday, and on resignation no specific final-pay statute. Pay all wages by the next regular payday. Accrued PTO follows the written policy, so the handbook language decides whether the last check includes it. Full detail on the Florida final paycheck rules page.
Leave: no state paid sick or family leave mandate. Sick and vacation accrual in Florida follow the employer's own policy, and payroll tracks exactly what that policy promises, no more. Remote employees working from a mandate state are the exception: their leave follows the state they work in, not Florida.
What BEG managed payroll includes for Florida employers
$45 per employee per month, all-inclusive, inside the payroll software you already use, with no monthly minimum and no setup fee. Florida unemployment registration, quarterly and annual state filings, new hire reporting within 20 days (federal default), final-pay runs on the Florida deadline, and year-end W-2s are all inside that price. Live in 3 to 5 business days from signing.
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Frequently Asked Questions
Does Florida have state income tax withholding?
No. Florida levies no tax on wages, so there is no state withholding account to open and no state withholding to remit. Federal withholding, Florida unemployment insurance and new hire reporting still apply to every Florida employer.
When is a final paycheck due in Florida?
On discharge: no specific final-pay statute. Pay all wages by the next regular payday. On resignation: no specific final-pay statute. Pay all wages by the next regular payday. No state law forces a payout. Accrued PTO must be paid out only if your written policy or agreement provides for it, so your policy language controls.
How often must Florida employers pay employees?
Florida pay-frequency rule: no general state frequency law. A payroll provider sets the run calendar to that rule at setup, so the schedule is never the thing that creates a wage claim.
How fast must new hires be reported in Florida?
Florida requires new hire reporting within 20 days (federal default). That matches the federal default, and the report goes to the Florida new hire directory, not the IRS.
Does Florida require paid sick leave or paid family leave?
No state paid sick or family leave mandate. With no statewide sick-leave mandate, Florida accrual rules come from the employer's own policy, and payroll tracks whatever that policy promises.
What is the Florida minimum wage in 2026?
$14.00. Rising to $15.00 on September 30, 2026 under the constitutional amendment schedule. Overtime in Florida: federal FLSA rules (weekly over 40).
What does managed payroll cost for a Florida business?
$45 per employee per month, all-inclusive, inside the payroll software you already use, with no monthly minimum and no setup fee. Florida withholding, unemployment filings, new hire reports and year-end W-2s are included, not add-ons.
Related Resources
Anthony leads payroll solutions at Business Executive Group, a national managed payroll firm serving businesses across industries. BEG manages payroll at $45 PEPM, all-inclusive, with deep expertise in compliance, multi-state filing, and industry-specific payroll requirements. Get instant pricing at beghr.com.
Authoritative source: U.S. Department of Labor: Wage and Hour Division
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